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Every document, format and size limit you need to complete seller registration on gem.gov.in — by entity type, product category and service line.
Download PDF ChecklistKeep all documents ready as PDF (or clear JPG/PNG) under 5 MB before starting. Mismatched names across Aadhaar, PAN, GST and bank proof are the #1 reason for GeM seller-registration rejection.
Single-owner businesses and individual service providers. Aadhaar-based eKYC completes onboarding in under 30 minutes.
| Document | Format | Mandatory | Notes |
|---|---|---|---|
| Aadhaar of Proprietor | PDF / Image | Yes | Linked to active mobile for OTP. Used for primary user verification. |
| PAN (Personal) | PDF / Image | Yes | Same name as Aadhaar. Must match GST registration if applicable. |
| GSTIN Certificate | Conditional | Mandatory if turnover > ₹40L or selling taxable goods. Composition dealers allowed. | |
| Udyam (MSME) Certificate | Recommended | Unlocks EMD exemption and MSE benefits on all bids. | |
| Bank Account Proof | PDF (Cancelled cheque / Passbook) | Yes | Account must be in business / proprietor name. |
| Income Tax Return (latest) | PDF (ITR-V acknowledgement) | Conditional | Required for caution money slab calculation above ₹1 Cr turnover. |
Registered legal entities. Board Resolution authorising the Primary User is mandatory and most-commonly missed.
| Document | Format | Mandatory | Notes |
|---|---|---|---|
| Certificate of Incorporation | Yes | Issued by MCA. CIN must match other documents. | |
| Company PAN | Yes | Used as the legal entity identifier on GeM. | |
| GSTIN Certificate | Yes | All states of operation should be listed if multi-state. | |
| Udyam Registration | Recommended | Mandatory to claim MSE / Startup benefits. | |
| Board Resolution / Authorisation Letter | PDF (on letterhead) | Yes | Authorises Primary User to act on behalf of the company. |
| Aadhaar + PAN of Authorised Signatory | PDF / Image | Yes | Active mobile linked to Aadhaar for OTP-based eKYC. |
| Cancelled Cheque (Current Account) | PDF / Image | Yes | Account name must match company name exactly. |
| Income Tax Returns (last 3 years) | Conditional | Required for caution money slab and OEM / large-order eligibility. |
Required when listing products under a category. BIS, test reports and Make-in-India declarations apply per product, not per seller.
| Document | Format | Mandatory | Notes |
|---|---|---|---|
| OEM Authorisation Letter | PDF (on OEM letterhead) | If reseller | Brand owner authorisation to sell on GeM. Mandatory for branded categories. |
| BIS / ISI Certificate | Category-specific | Required for electricals, cement, steel, helmets, and 350+ notified products. | |
| Make in India / Local Content Certificate | PDF (CA-certified) | Yes (PPP-MII) | Self-declaration up to ₹10Cr; CA certificate above. Defines Class-I / Class-II Local Supplier. |
| Product Brochure & Technical Datasheet | Yes | Used during catalog approval and bid evaluation. | |
| Test Reports (NABL Lab) | Category-specific | Mandatory for safety / quality-notified categories. | |
| Warranty / AMC Terms | Recommended | Strengthens bid scoring on technical evaluation. |
For service categories — manpower, housekeeping, IT services, consultancy, transport, catering, security, training.
| Document | Format | Mandatory | Notes |
|---|---|---|---|
| Service Experience Certificates | PDF (client-signed) | Yes | Past 3 years of similar service contracts. Used for eligibility. |
| Turnover Certificate (CA-signed) | Yes | Average annual turnover for service category eligibility. | |
| ESIC & EPFO Registration | Manpower services | Mandatory for housekeeping, security, manpower-supply services. | |
| PSARA / Trade Licences | Category-specific | Security services require PSARA. Catering needs FSSAI. Etc. |
At minimum: Aadhaar (linked to active mobile), PAN, GSTIN (if applicable), bank account proof, and Udyam certificate for MSME benefits. Companies additionally need Certificate of Incorporation, Board Resolution and authorised signatory KYC.
GSTIN is mandatory if your annual turnover exceeds ₹40 Lakh (₹20L for services) or if you sell taxable goods. Below the threshold, sellers can register without GST but cannot list GST-applicable products.
Most documents must be uploaded as PDF or JPG/PNG under 5 MB each. Self-attested scans are accepted; originals are not required at registration.
Yes. Resellers of branded products must upload a valid OEM Authorisation Letter on the brand owner's letterhead. Without it, your catalog will be rejected for branded categories.
Yes. Every seller must self-declare local content under PPP-MII 2017. Self-declaration is sufficient up to ₹10 Cr order value; above that, a CA / Cost-Accountant certificate is required.
We've onboarded 200+ sellers on GeM with first tender wins in under 30 days — documents, catalog and bid support included.
Explore GeM OnboardingFull Registration GuideShare your details and our team will contact you with the right next step.